Printing is not what it used to be in the past. Decades ago printers were obsolete as people used to keep handwritten documentation. Can you imagine how many orders were processed by hand and how long that must have taken? Luckily for us, we live in the modern age where printers and computers make our lives much easier and software solutions simply make it a breeze. In saying that, print management solutions are certainly a good way to improve your business and this is how.A print management solution is a software system that allows staff members of a particular organisation to efficiently and quickly print documents. A good print management solution will allow a staff member to conveniently print documents from both a computer and a mobile phone remotely. That means it needs to be a wireless system which integrates easily into an organisation. With most devices being able to operate wirelessly this is certainly a great benefit.
Another ideal feature for a print management solution is for it to be accessible to multiple staff members. In large organisations many staff members may require a printer so it would be best to connect, say, one department to one printer and thus control the printing of documents at a central point. Ten staff members could use one printer instead of each one having their own one. Therefore it would save space and costs in terms of acquiring this equipment. This type of print management solution is particularly popular amongst universities where students need to print reports or projects at a central point on campus. Many universities have print rooms at selected areas on campus where students are given access to print their projects.A great benefit of print management solutions is that it is able to keep track of the quantities printed in terms of the number of sheets and the amount of ink used. For managers, this tool makes their planning and budgeting much easier. They can see what the usage was for each month and plan ahead for the next month. Over the period of a year, they can lower the costs with the correct system because they can eliminate over-usage by controlling the quantities.
Print management solutions afford organisations a centralised solution that allows staff members to print efficiently and quickly. It gives managers the ability to check the number of prints for each month. This, then, allows the organisation to plan for the ink and paper usage for the following month which makes budgeting an easier task.